Document Assistant

Job Locations US-NJ-Flemington
Job ID
2021-1311
Category
Purchasing

Overview

Johanna Foods is a state-of-the-art food manufacturer located in Flemington, New Jersey. Privately operated since 1995, Johanna Foods is now one of the country's largest producers and distributors of fruit juices, drinks and yogurt. Our products include the popular La Yogurt and Sabor Latino yogurt, Tree Ripe juices, Earth Wise juice beverages, Ssips and Sabor Latino drinks and nectars, and Ssips aseptic drink boxes, all using cutting-edge technologies and only the freshest, highest quality ingredients. Johanna Foods is also a leading private label and co-pack juice and yogurt producer, manufacturing products for numerous leading retailers and brands.

 

What we offer:

Competitive compensation and benefits package, including medical, dental, vision, 401k, life insurance, short term disability insurance, long term disability insurance, vacation, and tuition reimbursement.

 

Job Summary:
The Document Assistant provides support to Purchasing team with regard to preparing documents, processing documents, and matching documents related to Parts, Supplies, and Services.

Responsibilities

  • Communicate with Vendors to solicit quotes for weekly MP-2 parts to be reordered.
  • Process MP-2 system Purchase Orders with Vendors. Monitor the Parts Department e-mail for corresponding Order Confirmations.
  • Enter and Process Purchase Orders in the AS-400 (aka I-5) system.
  • Communicate with vendors regarding quantity discrepancies and/or damage found upon receipt.
  • Sort and organize Receiving documents.
  • Match Receiving documents with Vendor invoices.
  • Track outstanding backorders in MP-2 system.
  • Assist in communication of parts and supplies available in Parts Room to be picked up.
  • Assist in documentation process to track Warranty claims / repairs with vendors.
  • Assist with employee uniform set-up and ordering process.
  • Assist with SQF Supplier Approval process and maintenance of Vendor files.

Qualifications

  • Computer skills (learn new systems, run reports, perform queries, scan and send documents)
  • Office skills (inter-personal communication, organization, business focus)
  • Proficiency with numbers and processing routine purchasing documents

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