Administrative Coordinator

Job Locations US-NJ-Flemington
Job ID
2020-1226
Category
Beverage Operations

Overview

Johanna Foods is a state-of-the-art food manufacturer located in Flemington, New Jersey. Privately operated since 1995, Johanna Foods is now one of the country's largest producers and distributors of fruit juices, drinks and yogurt. Our products include the popular La Yogurt and Sabor Latino yogurt, Tree Ripe juices, Earth Wise juice beverages, Ssips and Sabor Latino drinks and nectars, and Ssips aseptic drink boxes, all using cutting-edge technologies and only the freshest, highest quality ingredients. Johanna Foods is also a leading private label and co-pack juice and yogurt producer, manufacturing products for numerous leading retailers and brands.

 

What we offer:

Competitive compensation and benefits package, including medical, dental, vision, 401k, life insurance, short term disability insurance, long term disability insurance, vacation, and tuition reimbursement.

 

Job Summary:

The Administrative Coordinator will provide an efficient and orderly process for facilitating administrative functions and other defined duties in the Aseptic & Smoothie Department.  The person filling this role will be proficient in administrative support to the management team departmentally, as well as facilitating communications and interdependent activities with other departments.  The position reports directly to the Vice President of Aseptic & Smoothie Operations. The administrative coordinator also has a technical component to his/her duties, predominantly in the areas of development, updates and the Ceridian time and attendance system.

Responsibilities

  • Perform administrative functions/communications, prepare letters, memos, presentations, reports, and distribute when required. 
  • Answer incoming telephone calls, screen calls, and refer to proper manager for handling.
  • Sort and distribute mail.
  • Assist with the administration of the performance management system.
  • Perform any other duties as may be required by your supervisor.
  • Administer the time and attendance program including: tracking attendance and tardiness and/or absence.
  • Approve timecards on a daily basis for hourly employees.
  • Maintenance of the employee grievance log and warning log.
  • Support Vice President with projects as needed.
  • Support the administrative needs of Aseptic & Smoothie Operations management with regard to SQF document development and updates (SOP’s, Work Instructions, Forms, Internal Audit/Corrective Action details.)
  • Serves as Alternate to QA Manager, Aseptic & Smoothie to ensure effective coverage of the Safe Quality Food responsibilities pertaining to that position.

Qualifications

  • Bachelors’ degree preferred.
  • Minimum of five years of experience as administrative assistant at the Senior level.
  • High degree of proficiency in Microsoft Office, particularly with PowerPoint presentations and Excel charting.
  • Must be a team player and possess excellent decision-making abilities.  Must display exceptional communication skills, possess the ability to multi-task, handle aggressive deadlines and work well independently.  Being reliable, proactive and organized is essential.  Attention to detail is a critical part of this position.
  • Eager to learn and grow and value continuous learning and development.

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